5 benefits of using CAFM software

5 benefits of using CAFM software

Facilities Management is an essential aspect of running a well organised and successful business. It covers everything from booking meetings to analysing finances, which is why it is so important that your Facilities Management is as efficient and effective as possible. While many business owners resist purchasing Facilities Management systems, it would actually be more beneficial both financially and productively to invest in Computer Aided Facilities Management (CAFM) software.

Cost effective FM systems
Investing in CAFM software will be financially beneficial in the long term. A good CAFM software package will provide you with all the relevant tools that are necessary for your individual business needs, meaning that you will be able to control all your Facility Management requirements from one, easy to use, system. As well as this, it will mean that small businesses won't have to spend extra money hiring staff to specifically oversee their Facilities Management as they can easily train existing employees to access the system. Larger business that do require a Facilities Management professional will also benefit from the fact that it will enable employees to be more productive and efficient with their time.

Constantly enhancing software
Technology is constantly being updated and enhanced, so keeping up with new software can be difficult and expensive. Investing in CAFM systems, however, means that you get the benefit of these enhances without having to spend a lot of money in updating your entire systems and training staff to use the new software. For example, at FSI we have recently enhanced our Instruction Sets, Tasks and PPM schedules to incorporate a number of new updates including Compliance Tasks, which have been seamlessly built into our CAFM software systems.

Mobile technology
Today most workplaces are mobile, with employees looking to log on from a range of places such as their home or while commuting to work. With such a mobile workforce you need mobile technology to keep pace. CAFM software will enable you and your employees to log into the system from multiple devices and multiple locations; meaning that everyone who needs access to your Facilities Management systems will be able to do so from anywhere in the world. This not only allows you to have a mobile, flexible workforce but also ensures that your business is able to compete in the modern business world.

Measurable KPI's and reporting
One aspect of Facilities Management that many businesses overlook is measuring KPI's and reporting. Having regular reports and monitoring the efficiency of your Facilities Management will help you to make your business more cost efficient and ensure that your organisation is running as productively as possible. CAFM software enables you to write and create reports easily, while many also have built-in KPI measuring tools, enabling you to measure your productivity and finances easily while also allowing you to product reports quickly and simply.

Flexible software
Every business is different and has different needs, which is why it is important that you're able to invest in CAFM software that suits your specific company requirements. A good CAFM software provider will enable you to tailor your software so that you can choose exactly what Facilities Management tools your company uses, meaning that you do not have any unused software on your system.